How to Run a Training Project on Schedule


Keeping a training project on schedule can be a real challenge. But there are steps you can take to get everyone trained on time! In this post, we run through some of the ways in which LearnUpon helps you to get your learners enrolled and completing courses – helping to make your training project a success!

Time is of the essence

Training projects usually have a defined period of time in which they should be completed. There are specific situations where overrunning can lead to serious consequences. Here are two examples:

Compliance Training

Compliance training simply put, has to be done on schedule. This type of training is usually mandatory and failure to complete it may expose the employee, and company, to risk. Evidence of course completions have to be recorded so it makes sense to collect this data with an LMS.

Onboarding New Hires

New hires need to be trained in their role so that they can reach their full potential, quicker. This type of training is most effective when it takes place in the employee’s first couple of weeks.

If you find it hard to train up new hires during this busy period, an LMS will help to create a convenient way to deliver training. If your organization is growing rapidly, don’t let standards slip, create orientation courses that new hires get immediate access to!

Before you start

Before you jump straight into your project, take a step back and make some important decisions that will help you hit your deadline.

  • Make a plan: Map out each objective you need to achieve and set a due date for when that has to occur. A clear plan from the start helps you to break up each task into smaller units and tick them off your list. We always recommend using eLearning tools that help create structure and give others visibility of the process, such as Trello or Asana.
  • Think from the user’s perspective: One of the keys to success is approaching training projects from the perspective of your learners. You can anticipate any issues that may prevent the adoption of training. Ask yourself “what is the most convenient way for my learners to gain access to their training?” If your learners are constantly on the move – perhaps taking a  Mobile learning approach is best.
  • Choose a suitable LMS: Your LMS needs to meet your requirements, be easy to use and well supported. This guide on how to select an LMS is a good starting point. Always use the free trials on offer and run a pilot course with real users. Not only does this help with the selection process, it helps you to practice before you go-live!

Potential Roadblocks

Course Content: Course content is regularly a bottleneck in the process, usually due to confusion rather than complexity. For example, do you need SCORM courses? Check out this post to help you decide. If you do, you will have to do one of the following:

1: Create the SCORM content  yourself with an authoring tool

2: Hire an Instructional Designer to build them

3: Purchase off the shelf content from a content provider

If you don’t you can build your courses in your LMS. Upload pre-existing content such as documents, presentations, and videos. And then create exams and automatically awarded certificates. This approach offers a much faster process than creating courses in the SCORM format so it’s perfect for a tight project timeframe.

User Creation: Ask yourself “how will I get my users into the LMS quickly and easily?” This is definitely an area that requires thought but is probably easier than you might think. With an LMS like LearnUpon you can create users in a number of ways:

  • Single: Fill out the important information such as email address, first name, last name and additional information you need to build a users profile. The user is instantly created and sent an invitation.
  • Batch: Fill out the information in a CSV file and upload it to the LMS – this allows you to create multiple users at once.
  • Automatically: If you need to create a lot of users, very quickly and accurately, integrate your HR system or CRM to send user information straight into your LMS. This takes a little bit more time to prepare but that groundwork reaps major benefits in the future as all new users are automatically created and their records are continuously synchronized keeping ensuring your data is accurate.

LearnUpon features that help

Once you have your training project plan, your content ready and your users created, it’s time to focus on the features that will help you to get your learners from A to B. Let’s a take a specific workflow as an example: 

Company A needs to train 500 staff on new regulations that come into effect at the end of the year. We have been tasked with getting this done as smoothly as possible. At the end of the training, we need evidence that each learner passed the courses in question so as to comply with the regulations.

  • Use Groups: As this is a standalone project we create a group to help us organize our efforts. With LearnUpon if you assign courses to a group, every user in that group is automatically enrolled. So we create the group and enroll the group in the required courses.
  • Due Dates: Our courses have to be done by the end of the year so we need to ensure our learners know exactly when they need to have completed their courses. Setting a course due date enables learners to work towards a specific date.
  • Enrollment: Once the course is published – add users to the group to give them access to the courses. This is our go-live moment! Learners will be notified of the courses that are now available to them via an email notification.
  • Reminders: Learners may log in to the LMS after receiving their notification, but how can we keep them engaged with the courses? LearnUpon can send out reminders to those who have not completed their courses yet.
  • Reports: At any time we can run a course status report to show how our learners are progressing. We can filter this report to display the specific information we need. Due dates come into play here as well as we can see who has passed the due date without completing their courses. These learners are the ones to focus on – they have missed the target and need a little encouragement. We can send a message directly to those stragglers or we can extend their due date if necessary.
  • Gamification: A great way to organically encourage the timely completion of courses is to target your learner’s competitive spirits with gamification. Gamification is the incorporation of game mechanics to encourage and motivate users to complete tasks. Learners can gain badges by completing a course or activity, points are also collected with each course completion and those points populate leaderboards.
  • Certification: If a certificate has been added to a course it is automatically awarded once the learner has met the set criteria. So if the pass mark is 80%, and the learner achieves this, they are awarded their certificate. It is placed on their learner dashboard, can be printed and a record of this award is available in the reporting suite. Towards the end of the project, we can run this or the course status report to see how many of our learners have not met successfully passed the course.

How our team can help

An LMS can help you create, deliver and report on courses quickly, and easily at scale. All of this helps you hit your deadlines. However, the LMS is only one half of the equation. Like any other software you use, it’s important that you are supported well, especially when you’re under time pressure. And this support comes in two forms:

  • Customer Support: If you run into a problem day or night, you need to know there’s someone there to help.
  • Customer Success:  They’ve supported 100s of implementations so they know exactly how best to set up the LMS to facilitate your timeline. And they’ll help you set those all important success milestones.

LearnUpon simplifies the delivery of training – which makes it easier to run a project on schedule. See how LearnUpon could work for you, sign up for a free trial.